HOW WE USE PERSONAL INFORMATION
HOW THE LAW PROTECTS YOU
GROUPS OF PERSONAL INFORMATION
FINANCIAL – Your financial position, status and history
CONTACT – Where you live and how to contact you
SOCIO-DEMOGRAPHIC – Details about your work, nationality, education (especially students)
TRANSACTIONAL – Details of payments you make to us
CONTRACTUAL – Details about the products or services we provide to you
COMMUNICATIONS – What we learn about you from letters, emails and conversations between us
OPEN DATA AND PUBLIC RECORDS – E.g. Electoral information, Internet, Newspapers
DOCUMENTARY DATA – E.g. copies of ID
CONSENTS – How you agree we can contact you
NATIONAL IDENTIFIERS – E.g. National Insurance Number
We collect Data from third parties such as social networks, fraud prevention agencies and public information services.
WE MAY SHARE THIS INFORMATION WITH
CREDIT REFERENCE AGENCIES
We will use information to
On a joint tenancy CRAs may link your data to other joint tenants. You can ask CRAs to break the link but you normally have to prove you no longer have a financial link with them.
IF YOU DO NOT PROVIDE DATA WE MAY NOT BE ABLE TO OFFER YOU A TENANCY
HOW LONG WE KEEP INFORMATION
After you stop being a client we may keep data for up to 10 years for one of more of the following reasons:
You can access personal information by writing to us at Venture Properties (North East) Limited, 45 Duke Street, Darlington, Co Durham, DL3 7SD. You can also ask us to correct any information you believe to be incorrect. We do not have to provide information where the request is disproportionate or has already been given previously.
WHAT IF YOU ASK US TO STOP USING YOUR PERSONAL INFORMATION?
This is also know as ‘The right to be forgotten’. There may be legal or other reasons why we need to keep or use your data. In such cases we can restrict the use of your data to legal claims or to exercise legal rights.
YOU CAN WITHDRAW CONSENT BY WRITING TO US AT Venture Properties (North East) Limited, 45 Duke Street, Darlington, DL3 7SD. YOU CAN COMPLAIN TO US IF YOU ARE UNHAPPY WITH HOW WE HAVE USED YOUR PERSONAL INFORMATION AT Venture Properties (North East) Limited, 45 Duke Street, Darlington, DL3 7SD. YOU CAN ALSO COMPLAIN TO THE INFORMATION COMMISSIONERS OFFICE AT WWW.ICO.ORGO.UK FINT OUT ON THEIR WEBSITE HOW TO REPORT A CONCERN
VITAL INTERESTS – We can pass on details in an emergency e.g. medical care if you are physically or legally incapable of giving consent.
We supply a copy of information free of charge. We can charge a reasonable fee when a request is manifestly unfounded, or excessive, particularly if it is repetitive. We may charge a fee where we have already supplied the information.
We must supply information without delay and in any event within one month. This can be extended by up to 2 months if during that month the request is considered complex and/or numerous, and if we do we have to explain why.
We must verify the identity of the person making the request using “reasonable means”
DATA PROTECTION IMPACT ASSESSMENT
This will allow an organisation to identify and fix problems at an early stage. Further guidance see ICO Conducting privacy impact assessments code of Practice